MICC WEST POINT DIRECTORATE OF CONTRACTING (DOC)
Customer Guidance: Procurement Administrative Lead-time (PALT)
11 March 2009

1. PURPOSE: To provide PALT expectations to the DOC customers.

2. GENERAL: This provides the PALT expectations that DOC customers should use in planning their requirements. These timelines assume the customer provides a procurable requirement, responds to DOC or other inquiries in a prompt manner and that no litigation such as a GAO protest occurs. These timelines are not averages, but rather information provided to customers with the expectation that the customer will be able to rely on these timelines in their planning for contract award if all assumptions are realized. The average PALT’s should be expected to be less than these. Customers are advised that these are planning times for contract award; they still must consider delivery times or phase in requirements after award.

3. PALT GUIDANCE TO CUSTOMERS:

I. PALT Applicable to appropriated funded and unfunded requirements (UFRs)                             

II. .  All requirements must be received in the DOC with accurate performance based work statements for services, all specifications for construction, supplies and equipment, proper coordination and approvals, proper certifications, and certified fund availability (except for UFR’s) on purchase requests.  PALT will not begin until a complete procurement package has been received by the DOC.  Delivery time or phase in requirements after award are not included in these timelines.

III.  The following mandatory reviews have been factored into the above timelines:
Procurements > $500,000 require review by SJA.
Procurements > $500,000 are required to be reviewed by DOC headquarters.
Procurements > $5,500,000 require Army Contracting Command review.

NOTE 1: The DOC will process all procurements to the point of award, but will not award a contract requirement, issue a task order, or modify/continue an existing contract until all approval documentation is provided to the Contracting Officer. Although DOC is processing all purchase requests received on or before the established cut-off dates, failure to obtain the necessary approval may result in a delay of services being procured or extended.

NOTE 2: All requirements submitted to DOC that identify a Non-DoD contract as a procurement vehicle, must be accompanied by a written certification, properly coordinated, and certified at the appropriate level in accordance with Army Policy Memorandum dated 12 July 2005; Subject:  “Proper Use of Non-DoD Contracts.”

NOTE 3: The Army Small Computer Program (ASCP) is the Army’s Commercial Center of Excellence and mandatory source for Information Technology (IT) products and services in accordance with Army Regulation 25-1, Section 6-2a.  The ASCP website is: https://ascp.monmouth.army.mil/scp/index.jsp.

NOTE 4: IT requirements (such as desktop and notebook computers) must be purchased during the ASCP Consolidated Buy (CB) periods. Funded requests shall be submitted to DOC within the first two weeks of the CB period.  Any requests for CB items, outside of the CB period, must be accompanied by a CB Waiver.  The CB Waiver Process can be found at: https://ascp.monmouth.army.mil/scp/waiver/wv_index.jsp.   CB requirements that are not submitted to DOC within the first two weeks of the CB period will be handled on a case-by-case basis.

NOTE 5: All buys less than the micro-purchase threshold of $2,500 (services) and $3,000 (supplies) must be purchased with the GPC or with convenience checks.

NOTE 6: All Construction buys less than $2,000, must be purchased with the GPC or with the Convenience Checks. 

NOTE 7: A broad definition of a commercial item is any item or service, other than real property, that is of a type customarily used by the general public or by non-governmental entities for purposes other than governmental purposes.  Most goods and services purchased are commercial in nature.  Construction is NOT considered commercial.

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